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CENTRAL ARIZONA REFORMA
CONSTITUTION AND BYLAWS Article I - Name This organization shall be known as Central Arizona REFORMA. Article II - Purpose
The objective of the Chapter will be the same as that of its parent organization REFORMA, the National Association to Promote Services to the Spanish Speaking. The main purpose of this organization shall be to promote the advancement, growth, improvement, and implementation of library and information services to the Spanish speaking and Latino population of the central and northern regions of Arizona.
Article III - Nonprofit Status This chapter is organized exclusively for charitable, educational, religious, or scientific purposes, within the meaning of Section 501( c ) (3) of the Internal Revenue Code (or corresponding section of a future Federal tax code).
Article IV - Membership Any person who is supportive of the goals and objectives of this organization may become an active and voting member by attending the regular meetings, becoming active in the work of the organization, and paying membership dues. Annual membership rates apply per calendar year and are renewable in January. The present dues are as follows: 1. Librarian earning more than $60,000 $40 2. Librarian earning $30,000 -59,000 $30 3. Librarian earning less than $29,000 $25 4. Library support staff $15 5. Library Trustee/Commissioner $20 6. Library Science student, 1st year free 7. Library Science student, more than one year $5 8. Community Supporter/retiree $15 9. Library/Library School $50 10. Corporate member $200 11. Life Member $400 12. International member $10
Article V - Officers 1. The officers of this organization shall be the President, Vice-President/President Elect, Secretary, and Treasurer. 2. The terms of office shall be as follows: The first President shall serve for one July - June calendar year -- thereafter, all succeeding Presidents shall serve for two July - June calendar years. The Vice-President/President Elect shall serve for two July - June calendar years, the second year as President. All other officers shall serve for two July - June calendar years. 3. All officers shall be democratically nominated and elected May meeting of each calendar year. Officers will be elected by a majority of all active members who vote. 4. In case of a vacancy, the President shall have the power to appoint an active member to fill said vacancy. 5. In the event of a vacancy in the office of the President, the Vice-President shall serve as President for the remainder of the vacated term, followed by a full term as President. 6. Duties of Officers a. President i. Shall call and preside over all meetings of the general membership. ii. Shall be the official representative for the organization and shall provide leadership for all its activities. iii. Shall form special committees as needed and may also appoint members to serve on these committees. b. Vice-President/President Elect i. Shall assist in carrying out the duties of the President. ii. Shall assume the duties of the President in the President’s absence or incapacity. c. Secretary i. Shall be in charge of the recording, preservation, and distribution -- when appropriate -- of all records, publications, and history regarding the functions and activities of this organization. ii. Shall take minutes for meetings of the general membership. iii. Shall pass on all records to the succeeding officer elected to this position. d. Treasurer i. Shall be responsible for handling all financial matters of the organization. ii. Shall be responsible for keeping accurate and timely records regarding all income and disbursements. iii. Shall prepare the necessary reports to the membership and the Internal Revenue Service. Article VI - Meetings 1. Regular meetings shall be held six times a year: January, March, May, July, September, November. 2. All members shall be notified of upcoming meetings by electronic mail at least two weeks prior to such meetings. 3. The President shall be empowered to call special meetings by surface or electronic mail, or by telephone, at least one week prior to such meetings.
Article VII - Committees 1. Standing Committees. These committees shall be established by a majority vote of all members present at any regular meeting. The duties, powers and number of participants on such committees shall be set by the membership. The President may appoint members to serve on standing committees. 2. Special Committees. The President shall be empowered to establish special temporary committees or work-teams to fulfill a special need. The President may appoint members to serve on special committees. 3. Terms of Office. Members on standing committees shall serve for one calendar years. Members on special committees shall serve until the objectives of the committee have been met, but no longer than two years.
Articles VII - Quorum
A quorum shall be established when seven (7) or more active members are present at any scheduled meeting. 1. Decisions requiring a vote by the membership shall be conducted by electronic mail ballot if a quorum is not present at a regular or special meeting. 2. Elections and amendments to the Bylaws shall be conducted by electronic mail if a quorum is not present at a regular or special meeting.
Article IX - Affiliations 1. The active membership of this organization may by a majority vote affiliate itself with other local organizations.
Article X - Amendments to Bylaws 1. All members shall be informed by electronic mail of all proposed amendments to the bylaws at least two weeks prior to the meeting in which such changes will be considered. 2. All amendments to the bylaws shall require a vote by electronic mail if a quorum is not present at a special or regular meeting. Article XI - Earnings of the Organization 1. No part of the net earnings of the organization shall inure to the benefit of or be distributable to its members, trustees, directors, officers, or other private person except that the organization shall be empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of Section 501 (c ) (3) purposes. 2. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of or in opposition to any candidate for or in public office. 3. Notwithstanding any other provision of these activities, the organization shall not carry on any other activities not permitted to be carried on: a. By an organization exempt from Federal income tax under Section 501( c ) (3) of the Internal Revenue Code (or corresponding section of a future Federal tax code. b. By an organization contributions to which are deductible under Section 170 ( c ) (2) of the Internal Revenue Code (or corresponding section of a future Federal tax code).
Article XII - Dissolution 1. In the event of the dissolution of Central Arizona REFORMA, any assets remaining shall be first used for payment and discharge of any existing liabilities or obligations of the organization; second, for lawful provisions for the administration and disposition of any property held in trust by or for Central Arizona REFORMA; and third, for all other acts required to adjust and wind up its business and affairs. 2. Upon dissolution of this organization, remaining assets shall be distributed for one or more exempt purposes within the meaning of Section 501 ( c ) (3) of the Internal Revenue Code, i.e., charitable, educational, religious, or scientific purposes, or shall be distributed to the Federal government or to the state of Arizona for a public purpose. 3. Distribution of such remaining assets may include the national REFORMA organization, i.e., the REFORMA Scholarship program. 4. No member, individual, nor any organization shall have any right, title, or interest to any remaining assets of the organization. |